Report Cards
Staying informed about academic progress is important for everyone involved in a student’s education—students themselves, their families, and our trusted agents and partners. We’re committed to providing clear, timely, and accurate academic updates to help students succeed and to support families in making informed decisions.
This page will walk you through how and when secondary school report cards are issued throughout the year, what happens behind the scenes before grades are released, and how you can access these important records through our secure online portal. Whether you’re a student eager to see your progress, a parent wanting to support your child’s learning, or an agent helping guide a family through the process, you’ll find the information you need right here.
Report Card Timeline at a Glance
Understanding the Report Card Cycle: What to Expect
We know how important timely and accurate academic updates are for students, parents, and our valued agents and partners. Our goal is to make the report card process simple, transparent, and stress-free for everyone.
If you have questions at any point, our support team is always here to help.
Reporting Periods
Our secondary schools issue official report cards four times each academic year, at the end of every term and semester:
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Quarter 1 (First Term): Ends mid-November.
Report cards are typically available two weeks after the term ends, to allow for teachers to complete grading and for schools to review and finalize grades and comments. -
Quarter 2 (End of First Semester/Second Term): Late January.
Expect report cards to be published by early February. -
Quarter 3 (Third Term): Ends mid-April.
Report cards usually follow by the end of April. -
Quarter 4 (End of Second Semester/Fourth Term/Year End): End of June.
Final report cards are generally available by mid-July.
Please note: Exact term end dates may vary slightly by school.
Reporting Process
After each term ends, teachers need time to complete final grading. Schools also conduct a thorough review of all grades and comments to ensure accuracy before report cards are finalized and uploaded. This process typically takes about two weeks.
Access to Report Cards
All report cards are uploaded to your secure online portal. Once they are available, you’ll receive an email notification with instructions on how to log in and download your report card. If you have any trouble accessing your portal, please reach out to our support team.
Frequently Asked Questions
Q: What if I need my report card sooner?
A: If you require an unofficial copy for urgent reasons (like school applications or transfers), please contact our office. We’ll do our best to assist.
Q: Who can access my report card?
A: Report cards are only accessible to authorized users—students, parents/guardians, and registered agents/partners with permission.
Q: What should I do if there’s an error on my report card?
A: Contact your the teacher of the class as soon as possible. We’ll review any discrepancies and work quickly to resolve them.
Apostille / Legalization of Canadian Academic Documents
Some students may need their Canadian report cards, transcripts, or diplomas officially recognized in another country. This process is often called legalization or Apostille. It’s a way to confirm that your academic documents are authentic so they can be used for further study, immigration, or employment outside Canada.
Who Needs Apostille or Legalization?
Not all students will need their Canadian academic documents Apostilled or legalized when returning to their home country. This requirement most often applies to students from countries such as Mexico, Spain, Italy, Brazil and Turkey, and usually only if your school, university, or government agency specifically requests it.
If you are unsure whether you need this service, we strongly recommend checking directly with your home country school, university, or the institution requesting your records before starting the Apostille or legalization process. Requirements can vary widely—even within the same country—so it’s important to confirm exactly what is needed for your situation.
How the Apostille Process Works
Our office manages the Apostille (legalization) process for students who need their Canadian academic documents recognized abroad. This service is offered for a fee.
Once your final report card or other required document is available, here’s what happens next:
- We prepare your Apostille package, ensuring that all necessary documents and supporting paperwork are included.
- The package is sent to your agent for review and confirmation. This extra review step helps minimize errors and ensures that all information matches what is required by your home country’s institution.
- After your agent confirms everything is correct, we submit the documents to the appropriate government office for official Apostilling.
By involving your agent in the review process, we help prevent delays and ensure your documents are accepted the first time.
Apostille Processing Timeline
The Apostille process is detailed and can be lengthy. From the date your final report card or document is issued, it typically takes approximately 2 to 4 months to complete the entire process and have your Apostilled documents in your hands.
Here’s why:
- Preparation: Once your final grades are available, our office prepares your Apostille package and sends it to your agent for review and confirmation.
- Submission: After approval, we mail the documents to the appropriate government office for official Apostilling.
- Government Review: The government review and authentication process can take several weeks, depending on their current processing times.
- Return Shipping: Once the government has completed the Apostille, documents are sent back to our office by mail.
- Final Delivery: We then ship the Apostilled documents to you or your agent abroad.
Because each step relies on mailing and processing by external offices, timelines can vary. We recommend beginning the Apostille process as soon as you know you will need legalized documents, and planning ahead to avoid delays with applications or school enrollment abroad.
If you have questions about your specific situation or need advice on timing, please contact our office. We’re here to support you throughout the process.