Everything Reimbursement

This page is your quick-reference guide to everything related to the monthly host reimbursement—summarizing how and when hosts receive cost-sharing contributions toward their hosting expenses, along with important changes and updates for this year.

Hosting an international student is a meaningful commitment and a rewarding opportunity. Each month, our program collects accommodation fees from students, which are used to provide hosts with a partial reimbursement for the additional costs of providing room, board, and support to an international student. These funds are held in trust by our program to ensure fair and transparent distribution. The monthly reimbursement helps offset extra groceries, utilities, and other day-to-day expenses associated with hosting. It is not intended as income or compensation for services, but rather as a cost-sharing contribution to reduce the financial burden of volunteering as a host.

For exact reimbursement dates, amounts, or further details, check the schedule below or contact our team. We’re committed to ensuring the host reimbursement process remains smooth, transparent, and supportive for all.

  • Important Changes

    Starting in 2025, hosts began receiving a prorated August or January reimbursement based on the student’s actual arrival date.

    Reimbursement in the first and last month now reflect the exact days a student is in care. If a student leaves partway through a month, hosts are expected to forward a prorated portion of the reimbursement to the next host: the cost-sharing contribution is provided only for the period you incurred hosting expenses, and the remaining funds will be directed to the next host family. This ensures reimbursements are provided equitably, and that student accommodation fees are used solely to offset actual hosting expenses.

  • Respite Cost-Sharing

    When arranging respite placements, remember that reimbursement for respite care is the responsibility of the primary host. To calculate the amount, simply divide the monthly reimbursement by the number of days in that month and multiply by the number of nights your student stays with the respite family. Please transfer this cost-sharing amount directly—ideally by e-transfer—to ensure all families are reimbursed accurately and promptly.

  • Reimbursement Schedule

    Deposit Timelines
    Major Banks: Funds appear within 2 business days after issue.
    Credit Unions: Allow 3 business days for funds to deposit.
    ReimbursementDate
    August Early Arrivals N\A
    September September 3, 2026
    OctoberOctober 1, 2026
    NovemberNovember 5, 2026
    DecemberDecember 3, 2026
    JanuaryJanuary 7, 2027
    FebruaryFebruary 4, 2027
    MarchMarch 4, 2027
    AprilApril 1, 2027
    MayMay 6, 2027
    JuneJune 3, 2027
    July Summer ProgramJuly 2, 2027
    August Summer ProgramAugust 5, 2027
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